Membership Terms & Conditions

1. Introduction

The British Association for Psychological Type is a not-for-profit organisation (Charity No 1045 772) also referred to as 'BAPT', 'we' and 'our' in this document. We have 'Members' who subscribe annually to be part of BAPT, in return for access to 'TypeFace' the quarterly magazine, the BAPT Library of books related to Type, and other resources. BAPT is run by 'the Board' of Trustees who are currently all voluntary. Typeface Editor and Assistant Editor are also voluntary.

This page sets out the key policies BAPT use in running membership, events and the website for the benefit of members. These policies may be changed from time to time without specific notice to members.

2. Conference and Other Events

Payment and discounts

Unless otherwise stated, the full conference fees include delegate materials as appropriate (minimising the use of paper where possible). The in-person full-conference fees include materials and refreshments. Others expenses such as travel, accommodation, lunch and dinner must be met by the delegate.

The cost and the inclusions of other events will be determined by the Board on an individual event basis, depending on the specific context of each event.

Online events will include breaks for delegates to get their own refreshments, and supporting materials will be available for download and printing if wished.

We can accept payment by credit/debit card via PayPal, and this will be part of the online registration process.

** The PayPal email confirmation is your receipt which you should print if required.**

We regret that we cannot accept payment by American Express. All fees must be paid for prior to an event.

We reserve the right to close registration for an event early if the attendance limit for a venue has been reached.

Cancellations and changes

Specific policies concerning Conferences and Events can be found here.

Cancellation policies can be found on the registration page of each event, should delegates need to cancel their booking. This covers BAPT’s committed costs in respect of the event, which may change from one year to the next. We reserve the right to consider individual extenuating circumstances in relation to such cancellations.

However, substitute delegates can be accepted at no extra charge if BAPT is notified in writing/email no less than 7 working days before an in-person event or within 2 days of an online event.

All cancellations or requests for transfer are to be made in writing/email to membership@bapt.org.uk

Speakers and detailed timings for an event may alter, and changes posted in the online programme as soon as possible.

In the very remote chance that a conference is cancelled due to circumstances beyond our control, all delegates and sponsors would be informed of any changes at the earliest possible opportunity by email.

BAPT will not be held liable for cancellation in circumstances beyond our control. If we have to cancel, we will refund delegate and sponsorship fees paid, but we will not be responsible for any other losses that delegates or sponsors may have incurred.

Delegate list & photography

To aid networking during and after our events, the names of delegates and their email addresses may be included in a list of delegates made available on the day, and this will be clear on the Registration form. If the event is sponsored the list of delegates will also include those who are in sponsoring companies, but this information will not be released to third parties and all contact details remain strictly private. This list is intended for personal networking only and is not to be used for bulk mailing lists whether by corporates or small businesses.

If you would prefer your name not to appear on the delegate list, please indicate on the Registration form.

At some large BAPT events, a photographer may be present. By agreeing to these terms and conditions, delegates hereby grant BAPT the right to take photographs of them and authorise the use and publication of the same in print (e.g. in TypeFace) and/or electronically (e.g. on the website, e-news or social media). You also agree that BAPT may use such photographs with or without your name for any lawful purpose, for example publicity, illustration, advertising and web content.

At online events, we normally video the event and use all or part of the videos through our media channels. We may sometimes also take screen shots which may have participants visible. By agreeing to these terms and conditions, delegates hereby grant BAPT the right to use such images in the same ways as in-person photographs.

3. Membership

Details about the current membership rates are available on the BAPT website. Preferential rates and/or discounts may be given to specific groups as determined by the Board. This does not imply such discounts will always be available.

Joining and automatic renewal can be made via PayPal or debit/credit card. Membership is due on the anniversary date of registration each year. Renewal of membership is automatic. You will receive a reminder before your renewal date. You may cancel your subscription at any time.

If a member does not renew their membership, they will lose access to the BAPT members’ resources area, TypeFace, and their details will be removed from the Register of Type Practitioners. You are welcome to re-join at any time.

Membership gives discounts for the annual conference and events hosted by BAPT and other Type organisations.

4. Website

The website is set up in WIX to allow for secure login by individual members and Administrators. No record is kept of passwords and it is up to the individual to keep a record. However, the platform has provision for re-setting your password. If you have continued problems with a password, contact tech@bapt.org.uk.

Access

The BAPT website is mostly open to the public, with a member login only required for the Resources area and to edit User and Public Profiles. Users will be presented with an opportunity to enter a username and password to access secured pages if not already logged in. Passwords can be reset via the login box, or once logged in, via a User Profile.

Unless otherwise stated, the British Association for Psychological Type owns the copyright for all material on the BAPT website. You may view and/or print pages for your own personal use.

You must not redistribute content from BAPT unless that content is specifically made and labelled for redistribution.

The Register of Type Practitioners is a publicly visible and searchable list of practising type practitioners in BAPT who choose to be included, with the region of the country they cover. You must be a member of BAPT to join the listing. You are responsible for ensuring your information is correct and up to date, and are happy for what is displayed to be public. It is up to you to ensure your publicly displayed information is correct and up to date. The profile can be removed at any time, without affecting membership. To update your profile send an email to digital@bapt.org.uk.

Links to BAPT

A person or organisation may link to BAPT’s home page or any other page, except pages in the password-protected members’ Resources area, so long as the link: (a) is not in any way misleading (b) does not falsely imply sponsorship, endorsement or approval of their site and its products or services (c) makes sense within the context of their site.

Individuals wishing to link to password protected areas in particular circumstances should contact BAPT by sending an email to digital@bapt.org.uk.

Links from BAPT

This website contains links to websites operated by third parties, particularly organisations involved with the use of type. The operation of these websites is outside BAPT’s control and individuals proceed at their own risk. BAPT does not endorse or sponsor these websites and are not liable for the products, services or content accessed through any linked site.

5. BAPT App

The BAPT app is available to members only. The Spaces by Wix app is a dedicated app for BAPT members to easily engage and stay updated with the BAPT site on the go. Members can connect with the community, read announcements, access resources, and register for events. The Spaces by Wix app is free to use and can be downloaded from the relevant app stores. Members can download the Spaces by Wix app right to their phone using these links. Requests to join the app will be pending while the requestor's membership is confirmed. The review process will take a few moments to a few hours to complete. Once approved you will have full access to the app.

6. Privacy Policy

Our privacy policy is published here.

Membership

BAPT will collect personal details of members for the purposes of sending Typeface magazine and keeping members informed about events, research and other matters of interest in the type community. BAPT will not share membership data with any third party without that member’s permission.

E-news

BAPT members are automatically added to the eNews mailing list as well as the BAPT list for Typeface. Should a member leave BAPT, they may still receive eNews without Typeface. Members and non-members can leave the eNews list at any time by clicking ‘Unsubscribe’ at the bottom of an eNews email. Individuals may re-join the eNews list at any time, whether or not they are a member.’

Conference

BAPT also collect data during registration for the conference, and some other events. BAPT reserve the right to use this information to construct a delegate list to share with attendees at the conference (including sponsors) but will not share it with third parties outside the conference. There is an opportunity to opt out on the registration form.

Member's Area

Members can update personal details, change passwords and add a photograph in the member account area.

Conference & Events Booking Policy

Policy Effective date: 13/04/26

1. Purpose

This policy explains how BAPT manages bookings, cancellations, transfers, refunds and recordings for conferences, webinars and other events.

It is intended to provide a fair, clear and consistent approach that reflects our values, supports accessibility where possible, and helps us use our resources responsibly.

2. Scope

This policy applies to all paid BAPT events, whether online, in person or hybrid, unless different terms are clearly stated on the relevant event page.

3. Our approach

We aim to act in a way that is fair, transparent and respectful to members, delegates, speakers and partners.

We also have a responsibility to manage organisational resources carefully. Event planning often involves committed costs, administration time, platform charges, venue costs, speaker costs and other non-recoverable expenditure. For that reason, cancellation and refund decisions will be made in line with this policy. Terms of this kind should be fair and proportionate, not punitive.

4. Delegate cancellations

If you need to cancel your place, the following terms apply unless the event page says otherwise:

28 days or more before the event: full refund, less any non-refundable booking fee or third-party charge already incurred on your behalf
14 to 27 days before the event: 50% refund
Less than 14 days before the event: no refund

Where possible, delegates should contact us as early as they can.

5. Transfers and substitutions

To support flexibility and reduce financial loss, we will normally allow one of the following, where practical:

transfer of the booking to another person for the same event
transfer to a future equivalent BAPT event
issue of a credit note for future use

Any transfer or substitution must be agreed in advance and requested in writing by the original booker.

BAPT reserves the right to refuse a transfer where this would not be practical or appropriate, for example where an event has limited places, closed registration, or eligibility requirements.

6. Online events and recordings

Where stated in the event information, booking for an online event includes access to the live session and access to the recording.

If a delegate is unable to attend the live event, we will not normally offer a refund, because the recording forms part of the booked event offer.

If a delegate cancels in advance of the event, the standard cancellation terms in this policy will apply.

If BAPT does not provide the advertised recording, or there is a significant delivery failure on our side that prevents reasonable access to the event, we may offer a refund, transfer or credit as appropriate.

7. In-person events

For in-person events, refunds will be handled in line with the cancellation terms above.

BAPT cannot normally refund travel, accommodation, subsistence, time away from work, or any other costs incurred by delegates in connection with attendance.

8. Cancellation by BAPT or material changes

If BAPT cancels an event or is unable to deliver it as booked, delegates will be offered an appropriate remedy, which may include a full refund, transfer, credit, or access to a rearranged or alternative format, depending on the circumstances.

If BAPT makes a material change to the event, such as a significant change of date, format, venue or core content, delegates will be offered a refund, transfer or credit where appropriate.

A change of individual speaker, session order, timings, or minor programme detail will not normally count as a material change.

9. Circumstances beyond our reasonable control

Sometimes events are affected by circumstances beyond BAPT’s reasonable control. These may include severe weather, venue closure, transport disruption, speaker illness, industrial action, public health restrictions, technology failure, or other unforeseen events.

If this happens, BAPT may need to postpone, move the event online, change the venue, amend the programme, substitute a speaker, or cancel the event.

Where an event cannot be delivered as booked, BAPT will offer delegates an appropriate remedy, which may include a transfer to a rearranged date, a credit, access to an alternative format, or a refund, depending on the circumstances and the extent to which the event has already been provided.

BAPT will always aim to act reasonably, communicate clearly, and minimise inconvenience where possible.

10. Exceptional circumstances

We recognise that sometimes serious and unforeseen circumstances arise.

In cases such as significant illness, bereavement or other exceptional circumstances, BAPT may, at its discretion, offer a transfer, credit or partial refund outside the standard terms.

This discretion is intended to support fairness without creating an automatic entitlement. Any decision will take account of the circumstances, the timing of the request, and the financial position of the organisation.

11. Accessibility and inclusion

We want BAPT events to be as accessible and inclusive as reasonably possible.

If you have an access need that may affect your participation, please contact us as early as possible so that we can consider what adjustments may be feasible.

Where an access issue arises unexpectedly, we will aim to respond helpfully and reasonably, but this will not automatically create a right to a refund outside the terms of this policy.

12. How to cancel

All cancellation requests must be made in writing to: bapt.events@personality-type.uk

The date we receive the written request will determine which cancellation terms apply.

Approved refunds will normally be processed within 14 working days.

13. Governance and oversight

To support consistency and good governance:

this policy will be published on the website and linked at the point of booking
any exception outside this policy must be approved by the designated event lead and one other authorised person
a simple record will be kept of cancellations, refunds, credits and exceptions
this policy will be reviewed periodically and updated when needed

14. Acceptance

By booking a BAPT event, delegates confirm that they have read and accepted this policy and any related event terms shown at the point of booking.

This version now does explicitly cover the force majeure issue, but in plain English rather than relying on the label alone, which current CMA guidance says is better practice.